WildEarth Guardians

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WildEarth Guardians jobs – come work for us!

Shared Services Coordinator

Job Type: Full Time Exempt & Part-Time Exempt

Number of positions: 2

Location:
Santa Fe, NM / Hybrid Remote.
One of the positions requires presence at our office in Santa Fe at least once a week.

Position Summary

WildEarth Guardians seeks two collaborative, creative people with problem-solving aptitude and a willingness to learn and develop new skills. The ideal candidates will support the employee lifecycle including but not limited to recruiting, onboarding & offboarding, training initiatives, in addition to managing payroll changes, monthly credit card and invoices, providing executive support, basic event management as well as fundraising and administrative duties. Financial, event management or fundraising education or experience are helpful but not required!

The Shared Services Coordinator(s) will work closely with the following teams: People & Culture, Finance & Operations, Development, and with the Executive Director to deliver recruitment and onboarding assistance, support the accounts’ payable function and assist with donor engagement activities.

In this role you will provide centralized operational and administrative support for People & Culture, Finance and the Executive Director. One of the positions will be supervised by the Director of People & Culture and the other position will be supervised by the Director of Finance & Operations.

Essential Duties & Responsibilities

  • Coordinate with hiring managers for job and internship posting, application reviews, logistics for interview candidates, and onboarding
  • Conduct new hire orientation, reference checks and I-9 verifications
  • Assist with the creation and development of materials, templates and tools for onboarding, training, leadership development.
  • Generate reports on results, trends and data for recruitment and relevant human resources
  • Reconcile various reports (credit card donations, bank deposits, payroll changes and monthly benefits tracking, etc.)
  • Manage monthly credit card coding, organize receipts and prepare credit card data for import to our accounting software.
  • Support Executive Director with donor communications (email, letter drafting, printing and mailing) and assist the Development team with major donor events, assembling donor packages, and researching individual donor prospects.
  • Enter data into donor database and generate various reports related to donor engagement
  • Convert paper documents to e-files, organize and manage personnel files

Skills & Knowledge (4-6, Required)

  • Strong relational skills and comfortable communicating with people outside of the organization (donors, college career centers, potential vendors, etc.)
  • Proactive, creative thinker with proven ability to take initiative and work collaboratively.
  • Strong organizational skills and enjoys accuracy and being detail oriented
  • Knowledge of and experience with Microsoft Office (Excel proficiency required)
  • At least 2 years of experience in an administrative supporting role, or human resources, accounts payable or office management
  • Ability to identify issues, solutions for DEIJ and advance DEIJ best practices, principles and goals
  • Desire to work in a non-profit organization with people who are passionate about their work.
  • Ability to learn and use various technology-based tools: fundraising databases, onboarding platforms, accounting software, etc.
  • Ability to research, ask questions, investigate and problem solve
  • Strong communication skills (verbal and written)

Work Hours:

1 Full-Time Exempt (40 hours/week) and
1 Part-Time Exempt (20 hours/week)
OR 2 Part-Time Exempt (29 hours/week)

Compensation

(FT) $55,000 – $61,000
(PT) $27,500 – $45,000
Both ranges are equivalent to $26.44/hr – $29.33/hr.

Benefits

WildEarth Guardians offers a flexible and generous benefits package for staff. Benefits for full-time staff include 100% medical and dental employee coverage paid for by the employer, vision, life, and disability coverage, a 403(b)-retirement plan with a 3% match after 2 years of full-time employment, paid and unpaid health and family leave, a sabbatical policy, sick leave, three weeks paid vacation to start, and fourteen holidays including 5 floating holidays to be taken at any time. Benefits are prorated for part-time employees to correspond to the employee’s schedule: holiday, vacation, sick time, 403(b) retirement plan with a 3% match after 2 years of full-time employment. Part-time employees are not eligible for health coverage or sabbatical leave.

To Apply

Please apply to the link on this page and fill out our application. No telephone calls, please. If you require assistance applying to this opportunity, please email pwantwadi@wildearthguardians.org.

Deadline to Apply
Receiving resumes through 12/08/2022

Equal Opportunity Employer

WildEarth Guardians is an Equal Opportunity Organization and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from historically excluded communities.

ADA Statement

WildEarth Guardians committed to the full inclusion of all qualified individuals. In keeping with
our commitment, WildEarth Guardians, will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact apply@wildearthguardians.org.

About WildEarth Guardians

Founded in 1989, WildEarth Guardians is a west-wide environmental advocacy organization headquartered in Santa Fe, NM. The organization has offices in Denver, CO, Missoula, MT, Boise, ID, Seattle, WA, Portland, OR, and Tucson, AZ, as well as several remote staff. We have a 33-year history of securing durable environmental protections that preserve endangered species and other wildlife, advance pioneering supply-side climate policy, ensure living rivers and protect public lands. We do this by pursuing innovative and sustained legal campaigns, bold and creative policy and legislative solutions at both the state and federal levels and by mobilizing grassroots and grasstops constituencies. All this work is in service of our mission to protect and restore wildlife, wild places, wild rivers, and health in the western U.S.

Justice, Equity, Diversity and Inclusion (JEDI) VISION STATEMENT 

Read Wildearth Guardian’s Justice, Equity, Diversity, and Inclusion statement

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